AI use cases/Compliance & Risk/Automated GDPR record of processing
Compliance & Risk

Automated GDPR record of processing

Instant updates

The record of processing activities required under Article 30 of the GDPR usually lives in an Excel file maintained by hand. Updates come after the fact, entries diverge from one department to another, and the DPO discovers the gap when an inspection or an impact assessment brings it to light.

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The automated workflow

A structured process for fast, reliable results.

01

Entry or import

A new processing entry is created or imported through a structured form or from your existing tools.

02

Entry validation

Completeness and consistency of the information entered are checked automatically.

03

Record update

The validated entry is added to the central record instantly and automatically.

04

Notifications and follow-up

Automatic alerts for periodic reviews, impact assessments to carry out and regulatory deadlines.

Tangible results

Instant
Record update time
Article 30
Compliant format, exportable for an inspection
DPIA
Processing activities requiring one flagged automatically

Up and running in 3 to 4 weeks

From specification to deployment, with visible results from the first few weeks.

Rapid scoping (1 week)
Working prototype at the halfway point
Deployment and training included

Frequently asked questions: Automated GDPR record of processing

Yes, the record follows the format and fields required by Article 30 of the GDPR as well as the CNIL's recommendations, and exports in the expected format for an inspection.

Yes, your current record (Excel, GRC tool) is imported and migrated into the new system, history included.

A system of roles and permissions defines who creates, edits or approves processing entries. The DPO keeps overall supervision.

The system identifies processing activities that call for a DPIA according to the defined criteria, then alerts the DPO to start the assessment.

The tool makes reliable and keeps up to date whatever is declared to it, while completeness depends on departments reporting their processing activities. Periodic reviews and cross-checks with your application inventory are there precisely to close that gap.

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-75% writing time

Writing legal update bulletins

Producing regular legal summaries for internal circulation, as a news flash or a monthly bulletin, requires rigour at three stages: selecting what matters, summarising accurately, formatting. Short of time, issues become less frequent and the information reaches the business after the decision has already been made.

3 to 4 weeks
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An answer in 30 seconds

Legal document assistant

Finding information in the internal document base, memo, practice note, procedure or template, takes up a significant share of lawyers' time. The same questions keep coming back, the answer depends on whether two or three experts are available, and the knowledge stays concentrated with them.

4 to 6 weeks
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-70% production time

Compliance report generation

Producing periodic compliance reports (annual reports, declarations, regulatory reporting) keeps teams busy formatting and aggregating data rather than analysing it. Deadlines stay tight, and a formatting error can trigger a query from the regulator that costs a second production cycle.

3 to 4 weeks
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See all workflows: Compliance & Risk

Ready to automate this workflow?

A free first call to assess the feasibility and ROI of this use case in your context.

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