Automated tender responses

-60% response time

The Loopio and APMP benchmark puts the average response to a tender at 25 hours of work, and between 15 and 70 hours depending on complexity. Three tasks absorb most of that effort: searching past answers, chasing internal experts and formatting, leaving little room for the commercial argument itself.

The automated workflow

A structured process for fast, reliable results.

Specification analysis

Requirements, selection criteria, questions to answer and deadlines are extracted automatically.

Internal data search

Relevant references, certifications, capabilities and experience are identified in your document base.

Response drafting

A structured response is drafted in the required format, with the relevant data inserted.

Review and finalisation

The sales team reviews, makes strategic adjustments and finalises the layout.

Tangible results

-60%

Response preparation time

25 h → 10 h

Per tender, Loopio and APMP benchmark

Go / no-go

A reasoned bid decision from the first reading

Up and running in 4 to 6 weeks

From specification to deployment, with visible results from the first few weeks.

Rapid scoping (1 week)

Working prototype at the halfway point

Deployment and training included

Frequently asked questions: Automated tender responses

AI produces a structured, well-argued first draft that the sales team reviews, enriches and steers. The time saved sits in gathering information and structuring the response, where most of the effort goes.

The 2025 Loopio and APMP benchmark, covering more than 1,500 organisations, puts the average response at 25 hours. Teams equipped with a content library and drafting assistance cut that effort by 50 to 70%, to around ten hours per tender.

The same benchmark measures a 45% win rate for equipped teams, against 41% for teams that stay manual. Selectivity remains the strongest lever: the best teams decline 40 to 50% of the tenders they receive to focus on the ones they can win.

A reference base is built during set-up (completed projects, certifications, key figures) and grows with every approved response.

Yes, drafting covers French and English, and can be extended to other languages for international tenders.

More workflows: Procurement

Real-time scoring

Continuous supplier evaluation

Supplier evaluation usually relies on an annual review that bears little relation to the past twelve months of operations. Early warning signs, repeated delays, slipping quality, financial strain, show up in the data well before the review, and the incident happens in between.

4 to 6 weeks

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-70% sourcing time

Sourcing new suppliers

Finding new suppliers to diversify a panel or replace a failing provider takes exploratory work that schedules rarely allow. The search then stays within the address book, which brings back the same players and overlooks candidates better placed on price or CSR criteria.

3 to 5 weeks

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90 days' notice on every deadline

Supplier contract deadline tracking

Research by World Commerce & Contracting with Deloitte, covering more than 1,200 organisations, estimates that 8.6% of contract value erodes after signature for lack of follow-up on commitments and deadlines. A missed automatic renewal costs 10 to 15% more than terms renegotiated in time, and the information sits in spreadsheets and shared calendars.

3 to 4 weeks

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See all workflows: Procurement