Quarterly letter and investor documents

-70% time on the quarterly cycle

The quarterly cycle takes around sixty hours of an investor relations team's time: assembling reports specific to each LP, checking IRRs and multiples against the fund's accounts, capital account statements, then distribution tracked in a spreadsheet. The time between quarter close and delivery commonly reaches five working days, while institutional investors expect delivery within forty-eight hours. A single formula error spreads through every statement and costs credibility with the advisory committee.

The automated workflow

A structured process for fast, reliable results.

Retrieving fund data

Consolidated portfolio figures and fund accounting data are retrieved, with every value linked to its source.

Calculating and checking metrics

IRRs, multiples and capital account statements are produced and reconciled with the accounting entries to rule out formula errors.

Writing the letter

The quarterly letter and portfolio company profiles are generated in your format, with performance commentary based on the variances observed.

Personalised distribution

Versions specific to each LP are produced in the expected format, with tracking of sends and acknowledgements.

Tangible results

-70%

Time spent on the quarterly cycle

Day 1

Delivery after quarter close, instead of day 5

100%

Figures linked to their accounting source

Up and running in 5 to 7 weeks

From specification to deployment, with visible results from the first few weeks.

Rapid scoping (1 week)

Working prototype at the halfway point

Deployment and training included

Frequently asked questions: Quarterly letter and investor documents

The ILPA reporting template version 2.0 has applied since the first quarter of 2026 to funds still in their investment period. The template sits alongside your historical format, so you can serve both while your LPs have different expectations.

Every published value keeps its link to its accounting origin, and reconciliation checks run before distribution. That traceability also makes it easier to answer the advisory committee's questions.

A first draft draws on budget variances and the quarter's highlights. The partner responsible for the company reviews and adjusts it: the commentary commits the fund, so human review remains the rule.

Document requests between publications, often around twenty a quarter, draw on the same base. You serve a figure already produced and checked rather than rebuilding it.

More workflows: Portfolio Monitoring & LPs

-75% time per questionnaire

Answering investor and ESG questionnaires

An institutional due diligence questionnaire has 100 to 300 questions across a dozen sections, and exceeds 400 once cybersecurity, ESG and compliance are added. The first complete answer takes 40 to 60 hours, later ones 15 to 25 hours. In a boutique management company, where the person in charge of investor relations also covers marketing, compliance and reporting, the consequence is familiar: anchor investors get a polished answer, smaller tickets get referred to the data room. Yet response windows have narrowed from fourteen to seven days, sometimes seventy-two hours.

4 to 6 weeks

Discover

-75% time on quarterly collection

Portfolio company reporting consolidation

Each portfolio company sends its figures in its own way: a home-made spreadsheet, an export from a management tool, a PDF tax return, sometimes a simple email. Portfolio teams spend two to three full days per company each quarter chasing, re-keying and harmonising, in workbooks that pile up tabs and track fifteen to twenty indicators per line. The consolidated view arrives late and remains fragile, even though 94% of professional spreadsheets contain at least one critical error.

5 to 7 weeks

Discover

See all workflows: Portfolio Monitoring & LPs