Portfolio company reporting consolidation

-75% time on quarterly collection

Each portfolio company sends its figures in its own way: a home-made spreadsheet, an export from a management tool, a PDF tax return, sometimes a simple email. Portfolio teams spend two to three full days per company each quarter chasing, re-keying and harmonising, in workbooks that pile up tabs and track fifteen to twenty indicators per line. The consolidated view arrives late and remains fragile, even though 94% of professional spreadsheets contain at least one critical error.

The automated workflow

A structured process for fast, reliable results.

Receipt in the company's own format

Each company sends its figures in the format it already uses, spreadsheet, PDF or accounting export, which lightens the load on management.

Extraction and normalisation

Documents received are read and aligned with your indicator framework, with the same definitions applied across the whole portfolio.

Consistency checks

Totals are checked, compared with the previous quarter and the budget, and improbable values are flagged before integration.

Consolidated dashboard

A single view of the portfolio with alerts on significant variances, and history kept for valuation work and LP reporting.

Tangible results

-75%

Quarterly collection and harmonisation time

2 to 3 days

Saved per portfolio company each quarter

Day 5

Consolidated dashboard after quarter close

Up and running in 5 to 7 weeks

From specification to deployment, with visible results from the first few weeks.

Rapid scoping (1 week)

Working prototype at the halfway point

Deployment and training included

Frequently asked questions: Portfolio company reporting consolidation

The point of the system is the opposite: each company keeps its usual format and normalisation happens on receipt. The relationship with management benefits, since the formatting burden stays with the fund.

The framework supports a core shared by all portfolio companies and specific indicators by company or sector. Both levels sit side by side in the same dashboard and remain comparable on the shared core.

Bringing in history is part of the set-up. You have comparable series from the first use, which feeds valuation work straight away.

The system feeds the tool you already use, shared spreadsheet, Chronograph, Dynamo or eFront. It takes over collection and normalisation, the most costly part of the process.

More workflows: Portfolio Monitoring & LPs

-70% time on the quarterly cycle

Quarterly letter and investor documents

The quarterly cycle takes around sixty hours of an investor relations team's time: assembling reports specific to each LP, checking IRRs and multiples against the fund's accounts, capital account statements, then distribution tracked in a spreadsheet. The time between quarter close and delivery commonly reaches five working days, while institutional investors expect delivery within forty-eight hours. A single formula error spreads through every statement and costs credibility with the advisory committee.

5 to 7 weeks

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-75% time per questionnaire

Answering investor and ESG questionnaires

An institutional due diligence questionnaire has 100 to 300 questions across a dozen sections, and exceeds 400 once cybersecurity, ESG and compliance are added. The first complete answer takes 40 to 60 hours, later ones 15 to 25 hours. In a boutique management company, where the person in charge of investor relations also covers marketing, compliance and reporting, the consequence is familiar: anchor investors get a polished answer, smaller tickets get referred to the data room. Yet response windows have narrowed from fourteen to seven days, sometimes seventy-two hours.

4 to 6 weeks

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See all workflows: Portfolio Monitoring & LPs