Automated supplier invoice processing

Under €3 per invoice processed

Processing a supplier invoice by hand costs between €12 and €16 all in, across data entry, account coding, matching with the purchase order and chasing approvals. Industry benchmarks put automated processing below €3. As volumes grow, repetitive data entry occupies accounting teams who would be better placed handling exceptions.

The automated workflow

A structured process for fast, reliable results.

Invoice receipt

Invoices are imported automatically from every inbound channel (email, supplier portal, scanned mail).

Data extraction

Automatic recognition and extraction: supplier, net and gross amounts, VAT, date, due date, references.

Checks and matching

Consistency checks, matching against purchase orders and flagging of anomalies.

Posting to the ledger

Structured export to your ERP or accounting tool with pre-filled account codes.

Tangible results

97 to 99%

Extraction accuracy

75 to 85%

Invoices processed end to end

-80%

Data entry errors

Up and running in 3 to 5 weeks

From specification to deployment, with visible results from the first few weeks.

Rapid scoping (1 week)

Working prototype at the halfway point

Deployment and training included

Frequently asked questions: Automated supplier invoice processing

PDF, scanned images, e-invoices (Factur-X, UBL) and emails with attachments. Built-in OCR also handles poor-quality invoices.

Recognition adapts to different supplier layouts by itself. After a few invoices from a new supplier, extraction reaches its optimal level.

Yes, as long as purchase orders are available in your system, matching is done on references, amounts and quantities.

Invoices with an anomaly or a low confidence score go to manual review. The corrections made improve the system for subsequent processing.

More workflows: Finance

-75% reconciliation time

Automated bank reconciliation

Reconciling bank statements with accounting entries takes several hours per account each month, and more again at high volumes. AICPA estimates put the error rate of manual processing at between 1 and 8% of transactions, and unresolved differences delay the close.

4 to 6 weeks

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-60% analysis time

Automated financial statement analysis

Analysing balance sheets, income statements and notes to extract key indicators and spot anomalies remains largely manual. Controllers spend their time collecting and calculating, at the expense of the interpretation and recommendations that give their work its value.

4 to 5 weeks

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A summary in 2 minutes

Financial analyst report summaries

Finance teams receive a growing volume of analyst reports, economic notes and market studies. Available reading time falls short of the incoming flow, even though a single report can carry the information that shapes a decision.

3 to 4 weeks

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